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PowerPoint (PPT) file import tips (How to prepare your file in advance for best results)

There are a few things you can do before you import a Microsoft® PowerPoint® file into Claro to ensure you get the best results.

Optimal Size for PowerPoint file

A typical PowerPoint presentation (by default) is created at a screen ratio of 4:3, the ratio for “standard definition” displays, based on the screen ratio of cathode-ray televisions and monitors.

Although a published course created in Claro has a screen ratio of 4:3, the display area in Claro is similar to high definition televisions and monitors at a 16:9 ratio. The content area on the stage does not include the areas used by the top and bottom navigation bars.

You should take this difference in screen ratio into account when you are importing and converting a PowerPoint file. One option is to stretch the content to fit the stage area, although this is not very practical in many situations (especially if your PowerPoint file contains images of people!).

Another option is to size your PowerPoint file correctly before creating and importing. Use 10.1 inches wide by 6.0 inches high for a Standard dimension course and 3.2 inches wide by 4.8 inches high for a smartphone dimension course. This is a good idea to consider if you want to use PowerPoint as a storyboarding tool for courses you are going to create in Claro. Setting the size before starting the storyboard ensures that you see the slides (and work with the layout of their content) in the same ratio as in Claro.

Master Slides

When importing a PowerPoint, Claro will take the Master Slide and convert it into a single background image and add it to every page.  While this provides a good representation of the PPT slides, it does create an image for every page in the course that is in bottom layer, and on top of the Claro Theme background design. The best approach is to NOT include the Slide background when importing and instead utilize the design of the Claro theme you select. If your users are creating PPTs to import them into Claro we recommend using a blank background/Master slide or one that matches the Claro theme for the best results.

Use standard browser-safe font faces supported by Claro

Not all fonts are supported across all browsers and systems. To avoid incompatibility issues, Claro uses a standard set of common, browser-safe font faces.

See Font Faces Supported In Claro for more information.

TIP: Once your video is added to the page, you can use the audio or video settings tools to change the Player Controls, allowing you to have the video play on load, or to hide the player controls if you wish. To open the context-specific Audio Settings or Video Settings tab and ribbon, double-click the media element on the page.

Audio and Video in PowerPoint

Audio and video currently cannot be imported with your PowerPoint file. Import your audio and video media into Claro after you’ve imported your file. This enables it to work with Claro’s player for best compression and delivery.

TIP: Once your audio or video is added to the page, you can change the Player Controls, allowing you to have the media play on load or to hide the player controls if you wish. Double-click the media element on the page to open the context-specific tab and ribbon tools.

Limit the Number of Ungrouped Elements on a Slide

The maximum number of image or shape elements on a slide from PowerPoint is 20. If there are more than 20, they will be grouped into a single image.

The reason for the limit is that Claro is a web application, unlike PowerPoint, and all of the images or shapes must be loaded every time the page is displayed. If there are too many elements to load, it puts an undue burden on system performance. It is not uncommon for a PowerPoint slide to have hundreds of graphic items in various objects. However, in PowerPoint, you can “group” items together and each group then behaves as a single element when it is converted by Claro.

Make sure you DON’T include text elements in a group or they will also be converted to an image.

Externally Linked Assets

If the PowerPoint contains a link to an external asset (such as an image in the form of a URL), it will not be included in the import process. External assets are considered a security risk. It is better to download the asset and include it in the local PowerPoint file.

Remove Gradient Shapes and Background

Currently the importing any gradients will cause the PowerPoint to not import.  See the slide master and replace the background if there is a gradient in use there. Also any shapes with gradients can be set to a solid color.

 

 
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