Administrators, Authors, Reviewers - Oh my!

 

There are three different user roles in dominKnow | ONE.

Each allows different access and permissions in the system.

Permission settings depend on the role:

  • Administrators are the highest-level authoring role. An Administrator can access all content within your authoring site. They have permission to edit and make changes to any Project. They can manage Author and Reviewer roles in order to assign, deactivate, or reactivate these users.
  • Authors are a more limited authoring role. Authors have access to Projects they make themselves but do not have access to Projects made by other Authors or Administrators unless they've been assigned to the courses. Authors have access to company assets, assets for Projects they are assigned to, and access to any assets they themselves have uploaded. They can manage Reviewer roles in order to assign, deactivate, or reactivate these users.
  • Reviewers have no authoring permissions. They only have access to view and add feedback (Reviewer Notes) to projects they have been assigned to.

If your dominKnow | ONE subscription is Solo or Teams, then your “creators” will all be Administrator-type authors. And that makes sense. For example if you have a team of three authors, then odds are that everyone should have access to all the content in order to maintain or update it.

The Author role is only available for Business and Enterprise-level subscriptions. 

It’s typical for larger teams, especially ones that include different departments, to have a mix of Administrators and Authors. For example, there are likely reasons the HR authoring team shouldn’t have access to the Sales team's learning content. Setting up each department's creators as Authors means their access permissions can be controlled. 

Another good use case for Authors is when using external vendors to create content – the Author role means they can access the content they are contracted to work on, but not access any other content at all.

One more thing to know - no matter what dominKnow | ONE subscription level you have, Reviewers are free and unlimited.  

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