Working with Collections

Easily group Projects together to simplify assigning content permission to Teams and individual users

In dominKnow | ONE Administrators and custom Author roles with permission to manage Collections can create Collections to organize Projects.

You can then assign content permission to a Collection to groups of users as Teams and/or to individual users.

Assigning Collections to Teams simplifies and streamlines your permission controls.

When you add a Project to a Collection, all members of Teams assigned to the Collection are assigned access to the Project immediately.

Similarly, if new users are added to a Team, they immediately have access to all Projects in any Collections the Team is assigned to.

And removing a Project from a Collection immediately removes access to it for any one in a Team that has been assigned to the Collection.

Access the Manage Collections panel

To work with Collections you access the Manage Collections panel:

Select the Application Menu
Select Organization
Select Collections

Adding a Collection

You can easily add a new Collection from the Manage Collections panel.

Assigning Projects to a Collection

You assign Projects to the Collection from the Project's Properties panel.

To do this when editing the Project:

Select the down-triangle beside the Project name.
On the panel that opens select Properties.
The Project Properties panel will open. Select the Collections drop-down list.
Select the Collection from the list.
Select Update.

Assigning a Collection to users, either as Teams or Individuals and for Authoring or Reviewing

You can assign users to a Collection.

You can assign Teams or individual users as Authors or Reviewers.

This lesson shows the steps to assign a Team as Authors for the Collection.

To assign Reviewers or individual users, the steps are largely the same.

Edit a Collections Properties (including adding or removing Owners)

You can edit a Team's Properties including:

Name
Ownership

Archiving and Deleting Collections

You can Archive and Delete Collections.

Both options are available when you select the Collection then select Actions.

If you Archive a Collection, it is no longer available for adding new Projects to it but it remains available for use in filters and searches.

Archived Collections are listed under the Archived filter on the left side of the Manage Collections panel.

If you Delete a Collection, it is no longer available for adding new Projects to it and is also no longer available for use in filters and searches.

Deleted Collections are listed under the Deleted filter on the left side of the Manage Collections panel.

There are Unarchive and Undelete options available under the Actions menu, to reverse the Archived or Deleted status of a selected Collection.

Working with Collections

Chris Van Wingerden

Easily group Projects together to simplify assigning content permission to Teams and individual users

Access the Manage Collections panel

Adding a Collection

Assigning Projects to a Collection

Assigning a Collection to users, either as Teams or Individuals and for Authoring or Reviewing

Edit a Collections Properties (including adding or removing Owners)

Archiving and Deleting Collections

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